Junior/Assistant Buyer

Summary:  Responsibility for various purchasing, systems and support activities in the Purchasing/Sourcing department.

Shift:  First, with some overtime as required

Responsibilities:

• Regular review of Planned Order and Action Message reports, including execution/entry of purchase order placement and expediting/de-expediting of existing purchase orders as required in consultation with the Buyer. Closing of old purchase orders.
• Monitoring and following up on outstanding purchase orders regarding delivery timeliness, product/vendor checks to track and communicate performance, including purchase order confirmations.
• Set up and maintenance of Purchasing, MRP and Product Structure systems to support the purchasing, sourcing, operational, control and accounting requirements of the business.
• Vendor communications, updating and inquiries as required, including COA/COC/MSDS and specifications information, expiration dates, pricing, invoices, packing lists, returns, quotes, and samples.
• Interface and support with the Quality Department in qualifying new vendors, maintaining qualifications of existing vendors and addressing quality issues with vendors.
• Sourcing raw materials and components in coordination with the Buyer
• Creating, maintaining and closing work orders for purchased finished goods, including tracking and accuracy of offsite inventories.
  • Timely receiving product and back flushing work orders.
• Participate in outside location cycle counts and annual physical inventory.
• Effective communication and interface with other departments in the organization.
• Maintenance of systems and records to support and document purchasing/sourcing activities, including matching packing lists and receipts to purchase orders and invoices
• Participate in annual standard cost review (includes requesting and coordinating updated quotes for the following year for all purchased goods).
• Ensure order acknowledgements match the purchase order price. Timely work with vendors on pricing discrepancies.
• Timely communicate prepayment requests to Accounts Payable (primarily associated with international vendors).

Reporting Relationship: Reports to Buyer

Qualifications:

• Previous Purchasing/Sourcing experience
• Strong computer and systems (purchasing, MRP, inventory, etc.) experience and skills
• Disciplined organizational/administrative skills
• Strong sense of urgency/get it done attitude
• Good communication skills